Background Check Follow Up Email Sample

Are you in the process of conducting background checks on potential candidates for your company? One crucial step often overlooked is the follow-up email after the background check has been completed. Crafting a well-written and professional follow-up email can leave a positive impression on the candidate and help to streamline the hiring process. In this article, we will provide you with a sample background check follow-up email to guide you in effectively communicating with potential hires.

The Best Structure for Background Check Follow Up Email Sample

When sending a follow-up email to inquire about the status of a background check, it’s important to strike the right balance of professionalism and friendliness. Here is a recommended structure for your email:

  1. Subject Line: Be clear and concise in your subject line to let the recipient know the purpose of your email. For example, “Follow Up on Background Check Status.”
  2. Greeting: Begin your email with a polite greeting, addressing the recipient by name if possible. For instance, “Hi [Recipient’s Name],” or “Hello [Recipient’s Name],” would work well.
  3. Introduction: Briefly introduce yourself and remind the recipient of the position you applied for. You can also mention the date when you completed your background check.
  4. Reason for Email: Clearly state the reason for your email – to follow up on the status of your background check. Express your continued interest in the position and excitement about the opportunity.
  5. Polite Inquiry: Politely ask for an update on the status of the background check. You can also inquire about the estimated timeline for completion, if not already communicated to you.
  6. Closing: Thank the recipient for their time and consideration. Reiterate your interest in the position and express your eagerness to move forward in the hiring process. Sign off with a professional closing, such as “Best regards,” or “Sincerely.”

Remember to keep your email concise and to the point, while also conveying your enthusiasm and professionalism. Here is an example email structure based on the above points:

Subject Line: Follow Up on Background Check Status
Greeting: Hi [Recipient’s Name],
Introduction: I hope this email finds you well. I recently applied for the [Position Name] at [Company Name], and I completed my background check on [Date].
Reason for Email: I am writing to follow up on the status of my background check and to express my continued interest in the position. I am very excited about the opportunity to join [Company Name].
Polite Inquiry: Could you please provide me with an update on the status of my background check? I would also appreciate any information on the estimated timeline for completion.
Closing: Thank you for your time and consideration. I look forward to potentially working with your team. Best regards, [Your Name]

Background Check Follow Up Email Samples

1.

What is the purpose of sending a follow-up email after a background check?

After conducting a background check on a potential employee, it is important to follow up with the individual to provide them with an update on the status of their application. A follow-up email serves as a professional way to communicate any additional information needed, confirm receipt of required documents, or address any concerns or discrepancies that may have been uncovered during the background check process. This communication not only keeps the candidate informed but also helps to maintain a positive candidate experience throughout the hiring process.

2.

How soon should a follow-up email be sent after conducting a background check?

The timing of sending a follow-up email after a background check can vary depending on the company’s hiring process and the urgency of the position to be filled. In general, it is recommended to send a follow-up email within a week of completing the background check to ensure that the candidate remains engaged and informed. This timeline allows for any necessary discussions or clarifications to take place promptly, while also demonstrating the employer’s commitment to keeping the candidate updated on their application status.

3.

What information should be included in a background check follow-up email?

A background check follow-up email should typically include a message thanking the candidate for their interest in the position and providing them with an update on the status of their application. It is important to clearly communicate any additional steps or information required from the candidate, such as providing further documentation or clarification on certain aspects of their background check results. Additionally, the email should offer contact information for the candidate to reach out with any questions or concerns, as well as a polite sign-off to maintain a professional tone throughout the communication.

Thanks for Reading!

I hope this background check follow up email sample has been helpful to you. Remember, following up after a background check can help you stand out as a job candidate. Feel free to come back and visit us again for more tips and advice on the job search process. Good luck, and thanks for stopping by!